1. Home
  2. Privacy Policy

Privacy Policy

Japan Real Estate Asset Management Co., Ltd. (hereinafter referred to as "JREA") seeks to protect and properly handle personal information given that personal information should be handled cautiously under the principle of respecting the personalities of individuals, and has established and publishes the following "Privacy Policy" for the protection of personal information (hereinafter referred to as the "Policy"), as JREA's ideas and policies concerning the protection of personal information:

1.Declaration on Policies for the Protection of Personal Information

(Compliance with Relevant Laws and Regulations, etc.)

JREA, as an entity handling personal information defined in the Act on the Protection of Personal Information (hereinafter referred to as the "Personal Information Protection Act"), seeks to protect and properly handle personal information, in compliance with the Personal Information Protection Act, other laws and regulations concerning the protection of personal information, and rules such as guidelines formulated by competent authorities, as well as this Policy.

(Proper Acquisition of Personal Information)

JREA acquires personal information by legal and fair means, to the extent necessary for business operations, and does not acquire personal information by false or otherwise fraudulent means.
If JREA acquires personal information directly in writing from the person concerned, JREA informs such person of the purpose of use in advance; provided, however, that such indications of purpose of use may be omitted when permitted by laws and regulations, such as cases in which the purpose of use is obvious given the situation in which acquired.

(Prohibition of Use Other Than for Intended Purpose)

JREA specifies the purpose of use of personal information and, except for cases permitted under laws and regulations, does not handle personal information beyond the extent necessary to accomplish such purpose of use without the prior consent of the person concerned.

(Securing of Accuracy)

JREA seeks to keep personal information accurate and up-to-date, to the extent necessary to accomplish the purpose of use.

(Safety Control Measures)

JREA takes necessary and proper safety control measures to prevent personal information from being divulged, lost or damaged and to secure safety controls of personal information.

(Supervision of Contractors)

JREA may outsource the handling of personal information in whole or in part, to the extent necessary to accomplish the purpose of use and in such case, JREA exercises necessary and proper supervision of the contractor in order to secure safety controls of personal information.

(Limitations on Provision to Third Parties)

JREA does not provide personal information to any third party except in cases provided for in Section 4 below, such as when JREA obtains prior consent of the person concerned or when provision is permitted in laws and regulations.

(Handling Complaints)

When JREA is consulted with or receives complaints, etc. concerning the handling of personal information, JREA seeks to investigate the details and respond in an appropriate and prompt manner the same, within a reasonable period of time. Please be informed that JREA accepts consultations, complaints and other inquiries concerning the handling of personal information at the contact point provided for in Section 6 below (hereinafter referred to as the "Contact Point").

2.Purpose of Use of Personal Information

JREA handles personal information in the following operations, to the extent necessary to accomplish the purpose of use stated below and, except for cases permitted under laws and regulations, does not handle personal information beyond the extent necessary to accomplish such purpose of use, without the prior consent of the person concerned.

(Operations)

Asset management for an investment corporation and operations incidental and related thereto,
Other operations which an asset management company can conduct and operations incidental and related thereto (including operations in which handling is allowed).

(Purpose of use)

To exercise rights and perform obligations under the Act on Investment Trusts and Investment Corporations (hereinafter referred to as "Investment Trust Act"), Companies Act and other relevant laws and regulations, in the relationship between holders of securities issued by the investment corporation (hereinafter referred to as the "Investment Corporation") from which JREA undertakes asset management in accordance with Investment Trust Act.
To ensure that the Investment Corporation notifies the Investment Corporation's investors of information on the Investment Corporation's businesses and provides other services.
To take measures to secure the smooth relationship between the Investment Corporation and its investors.
To create data for the purpose of the Investment Corporation's preparing and submitting reports in accordance with Investment Trust Act, Companies Act and other relevant laws and regulations and managing information on the Investment Corporation's investors.
To conduct operations to acquire, assign, lease and manage assets which JREA undertakes or other operations relating to the management of assets conducted in accordance with the Investment Trust Act (including operations relating to financing conducted as a part of the management of assets), as well as to conduct operations pertaining to related investigations and reviews.
To conduct operations associated with investigations and research, collection and analysis of information, and provision of and guidance on information which are necessary or useful to acquire, assign, lease or manage assets which JREA undertakes or other operations relating to the management of assets conducted in accordance with the Investment Trust Act (including operations relating to financing conducted as a part of the operation of assets).
To respond to inquiries, etc. on JREA's operations.
To conduct operations incidental or related to Subsection 1 to Subsection 7 above.
To otherwise conduct JREA's and the Investment Corporation's operations and operations incidental or related thereto in an appropriate and smooth manner.

3.Personal Information Sources and Acquisition Means

Examples of ways in which JREA acquires personal information are as follows:

Investment Corporation investors and persons considering purchasing securities issued by the Investment Corporation
  JREA acquires information on Investment Corporation investors such as their name, address, and number of investment units, by accessing the investors' registry submitted by the administrator thereof.
JREA may acquire information on persons considering purchasing securities issued by the Investment Corporation such as their name, address and phone number from an inquiry from securities corporations that handle securities issued by the Investment Corporation or from such person directly.
JREA may also acquire personal information on Investment Corporation investors or creditors such as their name and address, in connection with the exercising of rights or performance of obligations by such investors or creditors.
Sellers and purchasers of the Investment Corporation's investment assets or prospective sellers and purchasers thereof or other persons related to the sale and purchase thereof
  If individuals, JREA may acquire personal information on such individuals such as their name and address stated on a certificate of seal impression or registration certificate, etc. which JREA obtains as an identity verification document for an agreement on the sale and purchase of assets under management.
JREA may acquire personal information on an owner of a neighboring property such as their name and address, in order to confirm the boundary therewith.
Lessees of the Investment Corporation's assets under management or persons who consider leasing
  If individuals, JREA acquires personal information on such individuals such as their name, address, phone number, employer and income, real estate brokers which such individuals ask to lease assets under management on their behalf or from property management companies in charge of managing properties. JREA may acquire personal information similar to that stated above from guarantors.
JREA acquires personal information on lessees of assets under management such as the property name, room number, name, amount received and amount unpaid (all of which is rent receiving management information), from property management companies.
JREA may also acquire personal information on lessees or persons who considering leasing, or other persons related thereto, in order to conduct operations related to each of the foregoing.
Other
  In addition to cases stated in 1 to 3 above, JREA may acquire personal information such as names, addresses, and phone numbers, for the purpose of use stated in 2 above.
JREA may also acquire personal information such as names, addresses, and phone numbers as contact information for persons that make inquiries and complaints, etc.

4.Restrictions on the Provision of Personal Information to Third Parties

JREA does not provide personal information to any third party except in cases where:

JREA obtains consent from the person concerned;
provision is in accordance with laws and regulations;
provision is necessary for the protection of human life, limb, or property, and when it is difficult to obtain consent from the person concerned;
provision is necessary specially for the enhancement of public health or the healthy development of children, and when it is difficult to obtain consent from the person concerned;
it is necessary for JREA to cooperate with any governmental authorities or local public authorities or persons to which such authorities outsource clerical work stipulated in laws and regulations, and when obtaining consent from the person concerned might interfere with such clerical work; or
the Personal Information Protection Act otherwise allows the provision of personal information to third parties.

However, JREA may provide personal information other than to its personnel in cases that do not fall under provision to third parties in the Personal Information Protection Act, such as cases where JREA outsources the handling of personal information, in whole or in part, to the extent necessary to accomplish the purpose of use.

5.Disclosure, etc. of Retained Personal Data

When JREA receives requests for the disclosure, correction, etc. (correction, adding or deletion) or suspension of use (suspension of use or erasure) (hereinafter collectively referred to as "Disclosure, etc.") pursuant to the Personal Information Protection Act, of personal data in the possession of JREA, JREA responds appropriately pursuant to laws and regulations having first confirmed that such requests are from the person concerned or a duly authorized representative thereof; provided, however, that when human life, limb, property or any other rights or interests of the person concerned or any third party may might be impaired, JREA may not able to accept requests for Disclosure, etc. and in such case, JREA informs the person concerned or a representative thereof of the reasons therefor, without delay.

6.Inquiries Concerning Personal Information

Please be informed that JREA accepts requests for Disclosure, etc. and other inquiries at the Contact Point below. JREA also accepts consultations, complaints and other inquiries on the handling of personal information at the Contact Point below.

Planning Department, Japan Real Estate Asset Management Co., Ltd.

Tel. +81-3-3211-7951
Business hours 9:30am to 5:30pm (closed on weekends, national holidays and the year-end and New Year's holidays)

JREA is a target entity of the Investment Trusts Association, Japan, an authorized personal information protection organization. Please be informed that the Association accepts consultations and complaints, etc. on the handling of personal information by target entities.

Investment Counseling Center, The Investment Trusts Association, Japan

Tel. +81-3-5614-8440

Please be informed that the Administrator of the Investment Corporation's investors' registry, etc. accepts inquiries, etc. on personal information relating to entries in the Investment Corporation's investors' registry.

Securities Proxy Department, Mitsubishi UFJ Trust and Banking Corporation

Tel. 0120-232-711 (toll-free phone number)
Business hours 9:00am to 5:00pm (closed on weekends, national holidays and the year-end and New Year's holidays)

7.Continuous Improvements to the Personal Information Protection System

JREA seeks to improve the personal information protection system, including this Policy, by reviewing the system on an ongoing basis. JREA may revise this Policy where necessary, in response to revisions, etc. to laws and regulations.

Top of the page